Vendors

Vendors are your suppliers. Maintain company details, banking information, compliance documents, and linked stock items so Requisitions and Purchase Orders reference the correct supplier.

Who can use this page?

Users need at least one of:

• Create Vendor
• Edit Vendor

How to open Vendors

1. Log in to FoodEase Office.
2. Sidebar → Inventory → Vendors.

Page overview

Column	Description
Company Name	Vendor business name
Phone	Primary phone number
Email	Contact email
Bank	Bank name
Acc. No	Account number
Website	Vendor website
Location	Vendor address summary
Status	Active or Inactive
Actions	Edit or toggle status

Tool	Description
Search Vendors	Filter list by company name
Add	Create a new vendor
Export	Download vendor list as Excel

Create a vendor

1. Click Add → /dashboard/stocks/create-vendor.
2. Complete required fields:

Field	Description
Name	Company name
Address	Vendor address
Email	Primary email
Purpose	Reason for engagement
Bank / Account Number	Payment details
Phone Number	Primary contact (min. 11 digits)
Secondary Contact	Alternate phone
CAC Registration Number	Company registration
Tax Identification Number	Tax ID
Product Categories	Categories supplied (multi-select)
Store Locations	Locations this vendor serves
Items	Stock items supplied (via item picker)

3. Optionally upload NAFDAC, CAC, or menu list PDFs.
4. Save — you return to the Vendors list with a success notification.

Edit a vendor

1. Open Actions → Edit on a row.
2. Update details on /dashboard/stocks/edit-vendor/{id}.
3. Save changes.

Activate or deactivate

Use Actions → Toggle to activate or deactivate a vendor. Inactive vendors remain in history but should not be selected for new orders.

Search and export

• Type in Search Vendors to filter by name (client-side filter).
• Click Export to download the current list as Vendor List Excel.

Best practices

• Link Items on the vendor record to speed up requisition and receipt matching.
• Keep Bank and Account Number accurate for accounts payable.
• Upload compliance PDFs where your operation requires supplier verification.
• Deactivate vendors you no longer use instead of deleting historical links.

Related guides

• Requisition
• Purchase Order
• Stock Receipt
• Locations