Requisition

A Requisition (stock request) is the first step in the purchase workflow. Staff request items for a delivery location, save as draft or submit for approval, and approvers confirm before a Purchase Order is raised.

Who can use this page?

Users need at least one of:

• Create Stock Request — create and edit draft requisitions
• Approve Stock Request — approve or reject pending requisitions

How to open Requisition

1. Log in to FoodEase Office.
2. Sidebar → Inventory → Requisition.

Page overview

Column	Description
Request Id	Unique requisition reference (click to view)
Requested Date	Date the request was created
Requested By	Staff member who raised the request
Vendor	Supplier linked to the request (when applicable)
Location	Delivery store location
Status	Draft, Pending, Approved, Rejected, or other workflow state
Actions	Open view or edit screen

Filter / tool	Description
Date range	Show requisitions within a period
Location	Filter by delivery location
Generate PDF	Print the filtered list
Export	Download as Excel
Create	Start a new requisition

Create a requisition

1. From the Requisition list, click Create (requires Create Stock Request).
2. On the create form (/dashboard/stocks/create-stock-request):

Field	Description
Requisition Type	Select Purchase (the supported type in Office)
Delivery Location	Store location where goods should be delivered
Items	Line items with description, IUoM, and quantity desired

3. Click Add Item (after selecting a delivery location) to pick stock items from the item picker.
4. For each line, enter Description, UoM, and Qty Desired.
5. Choose one of:
   • Save As Draft — keep editing later from the list (Draft rows open the edit screen).
   • Submit For Approval — send to an approver.
6. Click Cancel to return without saving.

At least one item is required. Each line must have a description, unit of measurement, and quantity.

Edit a draft requisition

1. In the table, open Actions on a Draft row (or click the request id).
2. You are taken to /dashboard/stocks/edit-stockRequest/{id}.
3. Update items or location, then Save As Draft or Submit For Approval.

Non-draft requests open the read-only view page.

Approve or reject a requisition

1. Open a Pending requisition from the list (/dashboard/stocks/view-stockRequest/{id}).
2. Review items, delivery location, and request details.
3. Click Approve or Reject (requires Approve Stock Request).
4. For rejection, enter a remark in the confirmation modal.

Approved requisitions feed into the Purchase Order workflow.

Search and filter

• Set a date range to load records for that period.
• Use the location dropdown to show requisitions for one delivery location.
• Export or print the filtered list with Export or Generate PDF.

Best practices

• Select the correct Delivery Location before adding items — the item picker uses that location’s stock catalogue.
• Use clear line Descriptions so procurement and receiving staff understand each request.
• Submit for approval only when quantities are final; approved requests move to purchase ordering.
• Maintain Vendors and Locations before heavy requisition use.

Related guides

• Purchase Order
• Stock Receipt
• Inventory Overview
• Vendors
• Locations