Roles

Roles define what each staff member is allowed to do in FoodEase Office and POS. Every staff account is linked to one role. Permissions — called claims — are added to or removed from roles on this page.

Who can use this page?

You need at least one of these permissions:

Action	Permission required
View list	Create Staff, Edit Staff, or Toggle Staff
Create role	Create Staff (same claim used for role creation)
Edit role, add/remove claims	Edit Staff

How to open Roles

1. Log in to FoodEase Office.
2. In the sidebar, expand Staff.
3. Click Roles.

Page overview

Area	What it does
Search Roles	Find roles by name or alias
Create Role	Open the create-role modal
Table columns	Role, Alias, Date Created, Actions

Roles are sorted alphabetically by name.

Create a role

1. Click Create Role (top right).
2. Complete the form:

Field	Required	Description
Enter Role Name	Yes	Display name for the role (e.g. Manager, Cashier, Kitchen Staff)
Enter Role Alias	Yes	Short or alternate name used to identify the role

3. Click Create.

FoodEase capitalises each word in the role name and alias when saving.

Edit a role

1. Open Actions on the role row.
2. Click Edit.
3. Update Enter Role Name — the alias field is not shown when editing an existing role.
4. Click Save.

Add claims to a role

Claims are individual permissions (e.g. create items, edit staff, run reports). Assign them to give a role access to specific features.

1. Open Actions on the role row.
2. Click Add Claims.
3. In the Add Claims to Role modal, use Search Claims to find permissions.
4. Check the boxes for each claim you want to grant. Only claims not already on the role are listed.
5. Click Save.

Staff assigned to this role receive the new permissions on their next login.

Remove claims from a role

1. Open Actions on the role row.
2. Click Remove Claims.
3. In the Remove Claims From Role modal, search and select the claims to revoke.
4. Click Save.

If the role has no claims yet, the modal shows No claims added to this role.

Removing a claim immediately limits what staff with that role can do. Review impact before removing permissions from widely used roles.

Search roles

Type in Search Roles to filter by role name or alias.

Recommended setup order

1. Roles ← create roles and assign claims here
2. View Staff — create staff accounts and assign each person a role

Troubleshooting

Issue	What to try
Cannot create role	Ask your admin to grant Create Staff permission
Cannot edit or manage claims	Ask your admin to grant Edit Staff permission
No roles shown	Clear the search box or create your first role
Claim not in Add Claims list	It may already be assigned — use Remove Claims to review current permissions
Staff still has old access	Staff may need to log out and back in after claim changes

Related guides

• View Staff